Privacy Policy

Effective Date: March 1, 2026

Organization: Xi Xi Sigma Alumnae Chapter of Sigma Gamma Rho Sorority, Inc.

1. Introduction

The Xi Xi Sigma Alumnae Chapter of Sigma Gamma Rho Sorority, Inc. ("we," "us," or "our") operates [Insert Website URL] (the "Site"). We are committed to protecting the privacy of our members, prospective members, event attendees, and community partners.

This Privacy Policy explains what information we collect, how we use it, and the choices you have regarding your data. By using this Site, you agree to the collection and use of information in accordance with this policy.

2. Information We Collect

A. Personal Information

We may collect personally identifiable information ("Personal Information") that you voluntarily provide to us when you:

• Fill out a "Contact Us" or inquiry form.

• Register for events, galas, or community service activities.

• Sign up for our newsletter or mailing list.

• Submit inquiries regarding membership (Undergraduate, Transfer, or Reactivation).

This information may include, but is not limited to:

• Full Name

• Email Address

• Phone Number

• Mailing Address

• Sorority Membership ID (for visiting Sorors)

B. Payment Information

If you make a payment for dues, event tickets, or donations through our Site, we utilize third-party payment processors (such as PayPal, Zelle, or Eventbrite). We do not store your credit card or banking information on our servers. All financial transactions are subject to the privacy policies and security standards of the respective payment processors.

C. Non-Personal Data (Log Data and Cookies)

We may automatically collect information that your browser sends whenever you visit our Site. This may include:

• Your computer’s Internet Protocol (IP) address.

• Browser type and version.

• The pages of our Site that you visit, the time and date of your visit, and the time spent on those pages.

3. How We Use Your Information

We use the collected information for the following purposes:

• Communication: To respond to your inquiries, send newsletters, and provide updates about chapter activities.

• Event Management: To process registrations for events (e.g., The Labor of Love Gala, Youth Symposiums).

• Membership Services: To verify membership status for "Sorors Only" content or events.

• Site Improvement: To analyze Site traffic and improve user experience.

4. Information Sharing and Disclosure

We respect your privacy and do not sell, trade, or rent your Personal Information to third parties for marketing purposes.

We may share your information in the following limited circumstances:

• With Sigma Gamma Rho Headquarters: As a chartered chapter, we may share membership and activity data with the National Headquarters and the Northeastern Region of Sigma Gamma Rho Sorority, Inc. for reporting purposes.

• Service Providers: We may employ third-party companies to facilitate our Site (e.g., web hosting, email marketing services) who have access to your Personal Information only to perform these tasks on our behalf.

• Legal Requirements: We may disclose your information if required to do so by law or in response to valid requests by public authorities (e.g., a court or government agency).

5. Media and Photography Release

By attending public events hosted by the Xi Xi Sigma Alumnae Chapter, you acknowledge that you may be photographed or videotaped. These images may be used on this Website, our social media channels, and in chapter publications to promote the sorority’s programs and activities. If you do not wish to be photographed, please inform a chapter officer upon arrival at the event.

6. Third-Party Links

Our Site may contain links to other sites that are not operated by us (e.g., National Website, St. Jude Children’s Research Hospital, partners). If you click on a third-party link, you will be directed to that third party's site. We strongly advise you to review the Privacy Policy of every site you visit. We have no control over and assume no responsibility for the content, privacy policies, or practices of any third-party sites or services.

7. Security

The security of your Personal Information is important to us. We strive to use commercially acceptable means to protect your Personal Information, including the use of SSL (Secure Socket Layer) technology. However, remember that no method of transmission over the Internet, or method of electronic storage, is 100% secure.

8. Children’s Privacy

Our Site acts as a general audience site. We do not knowingly collect personally identifiable information from children under the age of 13 without parental consent. If you are a parent or guardian and you are aware that your child has provided us with Personal Information (e.g., for a Rhoer or Rhosebud application), please contact us so that we can ensure the necessary permissions are on file.

9. Changes to This Privacy Policy

We may update our Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page. You are advised to review this Privacy Policy periodically for any changes.

10. Contact Us

If you have any questions about this Privacy Policy, please contact us:

• Email: xxs.info@sgrholoudoun.org

• Mailing Address: Xi Xi Sigma Alumnae Chapter, 44715 Prentice Dr., Unit 1005, Ashburn, VA 20146